Privacy Policy

Introduction

AMS are committed to protecting and respecting your privacy. We understand the importance of letting you know about the data we collect and how we use it.

Our registered address, company number and contact information

AMS Media Group Ltd
150 – 158 Kings Cross Road
London
WC1X 9DH

Company Registration Number: 01206912
Phone: 0207 843 6900
Email: talk@amsgroup.co.uk
Website: www.amsgroup.co.uk

Information you give us

You may give us information by filling out one of our contact forms, signing up to join our mailing list or applying for a job at AMS. This information may be personal, commercial or related to your employment history. We may also collect information from you because we have a legal reason to do so (allowed by law or under contract), or because you have consented for us to do so for a specific purpose.

Information we receive from other sources

We may receive information about you if you submit your information to us via any third party websites. This includes agency membership platforms that we hold a profile with (e.g. The Recommended Agency Register, The Drum, Little Black Book, Lead Forensics), as well as recruitment agencies where you have given them permission to share your details with us. Each of these third parties will collect your consent for that information to be shared with us.

When you visit our website, we may automatically collect an anonymised ID associated to how you interact with our site – this anonymised ID can include technical information, IP addresses, information about the device or browser you use to connect to our website and information on how you interact with our website. This information is collected by analysis tools and cookies such as Google Analytics (please refer to the ‘Cookie Policy’ for more information).

How do we use your personal information?

We use your information to perform the actions listed below on the basis that you have provided us with your consent. Your information will be captured via our website and then transferred to our contact database. This information will be held for as long as is required to complete the contract established between us. If no contract is in place, we will keep it until you ask us to remove it. In reference to the latter, this will be in accordance with the guidelines laid out by the GDPR.

Why does AMS collect personal information?

To respond to an enquiry, you may have submitted through our website
To consider you for employment
For legal reasons, for example, if you have entered into a contract with us
To send you updates and news if you have joined our mailing list
To send you relevant industry updates and thought leadership

What legal basis do we have for processing your information?

AMS may process your information because:

You have given us permission to do so
We have a contract with you
To comply with the law

Who might we share your information with?

We may share your personal information with third parties if you’ve consented to this or for legal reasons. From time to time we may ask other third-party service providers to help us manage our IT systems. E.g. external IT service providers. We will only transfer your information to a third-party service provider where we are satisfied that adequate levels of protection are in place to protect the integrity and security of any information being processed and compliance with applicable privacy and data protection laws.

Where we store your data

If you provide information via our website, this will be captured and stored temporarily in our contact database.

Please see the Recruitment section of this Privacy Policy for details on how your data will be stored, should you apply to work at AMS

We do not transfer personal information outside of the EEA

How long will we keep your personal information?

We won’t keep your personal information for longer than we need it, just as long as is required by law or until you request us to stop using it. If you ask us to remove your data, we will need to keep your request to be erased even if it includes your personal data so that we can ensure your exclusion continues.

Your rights

We will always respect your legal rights to your data. Below are your rights and what we will do to protect them.

Legal right and how we will protect your rights

The right to be informed – we are publishing this Privacy Notice to keep you informed about what we do with your information.
The right to access – you have the right to access the information you have given to us.
The right to rectification – if the information we hold is inaccurate or not complete, you have the right to ask us to rectify it. If that data has been passed to a third party with your consent or for legal reasons, then we must also ask them to rectify the data. Email us at talk@amsgroup.co.uk as needed.
The right to erasure – this is sometimes called ‘the right to be forgotten’. If you want us to erase all of your personal data and we do not have a legal reason to continue to process and hold it, simply email us at talk@amsgroup.co.uk and request to have it removed.
The right to restrict processing – you have the right to ask us to restrict how we process your data. This means we are permitted to store the data but not further process it. We keep just enough data to make sure we respect your request in the future. If you want us to restrict processing your data, please email us at talk@amsgroup.co.uk
The right to data portability – we are required to allow you to obtain and reuse your personal data for your own purposes across services in a safe and secure way without this affecting the usability of your data. Please email talk@amsgroup.co.uk. This right only applies to personal data that you have provided to us as the Data Controller. The data must be held by us by consent or for the performance of a contract.
The right to object – you have the right to object to us processing your data even if it is based on our legitimate interests, the exercise of official authority, direct marketing (including data aggregation) and anonymous analytics used for site measurement and improvement. If you wish to object, please email talk@amsgroup.co.uk.
The right to withdraw consent – if you have given us consent to process your data but change your mind later, you have the right to withdraw at any time, and we must stop processing it. To do this, please email talk@amsgroup.co.uk.
The right to complain to a Supervisory Authority – you have the right to complain to the ICO if you feel that we’ve not responded to your requests to solve a problem. You can find their contact details here.

Links to Other Websites

From time to time, our website may contain links to and from third party websites. If you follow a link to any of these websites, please note they may have their own privacy notices and that we do not accept any responsibility or liability for these. Please make sure you check these notices, before you submit any personal data to these websites.

Changes to Our Privacy Notice

We may change or update this notice from time to time so please check back frequently.

This notice was last updated in May 2018.

Recruitment

AMS collects the information you provide for the sole purpose of considering your interest in employment by AMS.

We will collect data about you, both personal data (such as your name and contact details) and also sensitive personal data (such as information in your CV). The personal data and sensitive personal data will be stored, processed, used and disclosed by us in the following ways:

To provide our recruitment services to you and to facilitate the recruitment process
To assess data about you against vacancies which we judge may be suitable for you
To answer your questions and enquiries
To carry out our obligations arising from any contracts entered into between you and us

The personal information that you provide to us (including sensitive personal information) will be held on our Applicant Tracking System within People HR. Your information will be held for 12 months.

We are required by law to hold your information for as long as is necessary to comply with our statutory and contractual obligations and in accordance with our legitimate interests as a data controller.

We will use reasonable endeavours to ensure that your Personal Data is maintained and up to date. However, you are under a duty to inform us of any and all changes to your Personal Data to ensure that it is up to date and we will update or delete your Personal Data accordingly.

You may request us to confirm what information we hold about you at any time and may request us to modify, update or delete such information. We may ask you to verify your identity and for more information about your request. We also have the right to charge an administrative fee for this service. Where we are legally permitted to do so, we may refuse your request and will give you reasons for doing so. We will seek to act on your request in the timescale required by applicable data protection laws.