Privacy policy

Introduction

AMS are committed to protecting and respecting your privacy. We understand the importance of letting you know about the data we collect and how we use it.

For the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, AMS Media Group Ltd is the Data Controller of your personal data.

Our registered address, company number and contact information

AMS Media Group Ltd
150 – 158 Kings Cross Road
London
WC1X 9DH

Company Registration Number: 01206912
Phone: 0207 843 6900
Email: talk@amsgroup.co.uk
Website: www.amsgroup.co.uk

ICO Registration Number: Z530838X

Information you give us

You may give us information by filling out one of our contact forms, signing up to join our mailing list or applying for a job at AMS. This information may be personal, commercial or related to your employment history. We may also collect information from you because we have a legal reason to do so (allowed by law or under contract), or because you have consented for us to do so for a specific purpose.

Information we receive from other sources

We may receive information about you if you submit your information to us via any third party websites. This includes agency membership platforms that we hold a profile with (e.g. The Recommended Agency Register, The Drum, Little Black Book, Lead Forensics), as well as recruitment agencies where you have given them permission to share your details with us. Each of these third parties will collect your consent for that information to be shared with us.

When you visit our website, we may automatically collect an anonymised ID associated to how you interact with our site – this anonymised ID can include technical information, IP addresses, information about the device or browser you use to connect to our website and information on how you interact with our website. This information is collected by analysis tools and cookies such as Google Analytics (please refer to the ‘Cookie Policy’ for more information).

You can manage your cookie preferences at any time by adjusting your browser settings or through our cookie consent tool available on our website.

How do we use your personal information?

We use your information to perform the actions listed below on the basis that you have provided us with your consent. Your information will be captured via our website and then transferred to our contact database.

We will retain personal data only for as long as necessary for the purposes it was collected, or as required by law. For example: enquiries (up to 12 months), contracts (up to 6 years for legal and accounting purposes), recruitment (12 months unless you consent to a longer period), or until you request its removal.

Why does AMS collect personal information?

• To respond to an enquiry, you may have submitted through our website
• To consider you for employment
• For legal reasons, for example, if you have entered into a contract with us
• To send you updates and news if you have joined our mailing list
• To send you relevant industry updates and thought leadership

If you no longer wish to receive updates, you can unsubscribe at any time using the link provided in our emails or by contacting us at talk@amsgroup.co.uk.

What legal basis do we have for processing your information?

• AMS may process your information because:
• You have given us permission to do so
• We have a contract with you
• To comply with the law

Who might we share your information with?

We may share your personal information with third parties if you’ve consented to this or for legal reasons. From time to time we may ask other third-party service providers to help us manage our IT systems. E.g. external IT service providers. We will only transfer your information to a third-party service provider where we are satisfied that adequate levels of protection are in place to protect the integrity and security of any information being processed and compliance with applicable privacy and data protection laws.

Where we store your data

If you provide information via our website, this will be captured and stored temporarily in our contact database.

Please see the Recruitment section of this Privacy Policy for details on how your data will be stored, should you apply to work at AMS

Some of the systems we use (for example, Google Analytics, cloud storage and email marketing tools) may transfer personal data outside of the UK and EEA. Where this occurs, we ensure that appropriate safeguards are in place, such as adequacy decisions or Standard Contractual Clauses, to protect your information.

How long will we keep your personal information?

We won’t keep your personal information for longer than we need it, just as long as is required by law or until you request us to stop using it.

Please see our retention examples above for more detail.

Your rights

We will always respect your legal rights to your data. Below are your rights and what we will do to protect them.

Requests to access your personal data will normally be free of charge. However, we may charge a reasonable fee if your request is manifestly unfounded, repetitive or excessive.

The right to complain to a Supervisory Authority

You have the right to complain to the Information Commissioner’s Office (ICO), the UK regulator for data protection, if you feel that we’ve not responded adequately to your requests. Their contact details can be found at https://ico.org.uk.

Security of your information

We use appropriate technical and organisational measures to protect personal data from loss, misuse, unauthorised access, disclosure, alteration and destruction. While we do our best to protect your information, please note that transmission of information over the internet is never completely secure.

Links to Other Websites

From time to time, our website may contain links to and from third party websites. If you follow a link to any of these websites, please note they may have their own privacy notices and that we do not accept any responsibility or liability for these. Please make sure you check these notices before you submit any personal data to these websites.

Changes to Our Privacy Policy

We may change or update this policy from time to time so please check back frequently.

• Last updated:  September 2025

Recruitment

AMS collects the information you provide for the sole purpose of considering your interest in employment by AMS.

We will collect data about you, both personal data (such as your name and contact details) and also sensitive personal data (such as information in your CV). The personal data and sensitive personal data will be stored, processed, used and disclosed by us in the following ways:

• To provide our recruitment services to you and to facilitate the recruitment process
• To assess data about you against vacancies which we judge may be suitable for you
• To answer your questions and enquiries
• To carry out our obligations arising from any contracts entered into between you and us

The personal information that you provide to us (including sensitive personal information) will be held on our Applicant Tracking System within People HR. Your information will be held for 12 months.

We are required by law to hold your information for as long as is necessary to comply with our statutory and contractual obligations and in accordance with our legitimate interests as a data controller.

We will use reasonable endeavours to ensure that your Personal Data is maintained and up to date. However, you are under a duty to inform us of any and all changes to your Personal Data to ensure that it is up to date and we will update or delete your Personal Data accordingly.

You may request us to confirm what information we hold about you at any time and may request us to modify, update or delete such information. We may ask you to verify your identity and for more information about your request.

Access requests under data protection laws will normally be free of charge, unless they are manifestly unfounded or excessive, in which case we may charge a reasonable fee or refuse the request.

Where we are legally permitted to do so, we may refuse your request and will give you reasons for doing so. We will seek to act on your request in the timescale required by applicable data protection laws.